Trust Center
Health of Your Space is designed to support secure and compliant healthcare workflows for orthodontic practices. Protecting patient information and maintaining the trust of healthcare providers is central to how our platform is built and operated.
Health of Your Space
Last updated: June 19, 2026
This Trust Center provides access to key documentation related to security, privacy, and regulatory compliance for the Health of Your Space platform.
Guiding Principles
Health of Your Space is built on a Dolphin-centric data philosophy that prioritizes interoperability, transparency, and data integrity. These principles ensure alignment with orthodontic workflows while reinforcing trust with customers, partners, and industry stakeholders.
Dolphin as the System of Record
Health of Your Space recognizes Dolphin Imaging and Management Solutions as the authoritative system of record for patient and practice data. Our platform is designed to support and enhance Dolphin, not replace it.
Patient and practice information is primarily maintained within Dolphin, including data maintained in Dolphin spreadsheets when native fields are unavailable. Health of Your Space may also temporarily process, transmit, synchronize, cache, back up, or store information required to provide the Services, maintain platform functionality, support business continuity, facilitate integrations, or satisfy legal, regulatory, security, or operational requirements.
Health of Your Space as the System of Engagement
Health of Your Space serves as the digital experience layer that enhances patient and administrative interactions. The platform streamlines data collection, automates workflows, and synchronizes information with Dolphin to improve efficiency and accuracy.
By acting as the system of engagement, Health of Your Space enables practices to deliver modern digital experiences without disrupting their existing systems.
Guiding Principle
If Dolphin supports it, Health of Your Space syncs it.
If Dolphin does not, Health of Your Space supplements it within Dolphin.
This philosophy ensures:
- No shadow systems
- Complete data integrity
- Seamless interoperability
- Alignment with orthodontic best practices
- Long-term scalability for healthcare providers
Security
Learn how Health of Your Space protects patient and provider information through secure infrastructure, encryption, and operational safeguards.
Privacy
These documents describe how personal information is collected, processed, and protected when using the Health of Your Space platform.
Data Protection
Health of Your Space supports healthcare providers in meeting applicable privacy and data protection regulations, including HIPAA, GDPR, and PIPEDA, where applicable.
Health of Your Space also supports compliance with the Children’s Online Privacy Protection Act (COPPA), where applicable.
Legal
These documents govern the use of the Health of Your Space platform and define the contractual framework for our services.
Legal Stack
Health of Your Space maintains a comprehensive legal framework designed to support secure, compliant, and transparent relationships with our customers.
Terms of Service (ToS) The Terms of Service govern access to and use of the Health of Your Space platform, including user responsibilities, acceptable use, service availability, and legal protections.
Master Services Agreement (MSA) The Master Services Agreement establishes the commercial terms governing customer relationships with Health of Your Space and is provided during onboarding or upon request.
Business Associate Agreement (BAA) A Business Associate Agreement is available for U.S. healthcare providers as required under the Health Insurance Portability and Accountability Act (HIPAA) and is executed during onboarding.
Order Forms Order Forms define customer-specific commercial terms, including pricing, subscription details, and service configurations, and are executed during onboarding.
Healthcare Compliance
Health of Your Space supports healthcare providers in maintaining compliance with applicable health information regulations, including the Health Insurance Portability and Accountability Act (HIPAA).
While the platform may include features intended to support privacy, security, documentation, workflow, operational, or regulatory requirements, Health of Your Space does not guarantee healthcare provider compliance with HIPAA, HITECH, GDPR, PIPEDA, COPPA, TCPA, CAN-SPAM, state privacy laws, professional standards, licensing requirements, or other legal obligations.
Health of Your Space is designed to support healthcare providers in addressing requirements associated with the following regulations and standards, where applicable:
- HITECH Act: Health Information Technology for Economic and Clinical Health Act
- COPPA: Children’s Online Privacy Protection Act
- GDPR: General Data Protection Regulation
- PIPEDA: Personal Information Protection and Electronic Documents Act (Canada)
For U.S. healthcare providers, a Business Associate Agreement (BAA) is available upon request and during the onboarding process. The BAA outlines the responsibilities of Health of Your Space in safeguarding Protected Health Information (PHI) in accordance with HIPAA and the HITECH Act.
Security Questions
Healthcare organizations conducting vendor security or privacy reviews may contact us for additional information, including security documentation, compliance materials, and responses to due diligence questionnaires.
Informational Disclaimer
The materials provided in this Trust Center are for informational purposes only and do not constitute contractual commitments. Obligations relating to the Health of Your Space platform are governed solely by executed agreements between the parties.
References to regulatory frameworks, security practices, or compliance standards reflect Health of Your Space’s commitment to supporting healthcare providers in addressing applicable privacy, security, and regulatory requirements and do not constitute certifications unless expressly stated.
The Guiding Principles described above are intended to provide transparency into our product philosophy and architectural approach. They are for informational and illustrative purposes only and do not modify or supersede any contractual agreements.